Each semester the Law School hosts dozens of extracurricular and co-curricular events, many of which are sponsored by student organizations. Please follow the guidelines and policies below to help ensure that your event gets maximum exposure and complies with university laws and regulations.
Scheduling your event
The Law School has a master calendar on its home page. Check the calendar before scheduling your event, then go to the Plan a Meeting page to request a room and time.
If you prefer, you can reserve a room by emailing firstname.lastname@example.org. The room scheduler will respond promptly to your request, usually within 24 hours.
The Plan a Meeting page includes a space for indicating whether you want the event to be included in Indiana Law Annotated, the school's weekly newsletter. Submissions to ILA are due by noon Thursday of the previous week and automatically appear on the digital sign in the main lobby of Baier Hall.
Student organizations may post announcements about events on the bulletin board designated for student organization across the hall from the Student Lounge, the bulletin board outside of the Jerome Hall Law Library, and any other board not designated for law school departmental use. Please remember to remove signs at the conclusion of the event. Posting on doors or walls is not permitted.
Student organizations may submit email event announcements to the Director for Student Affairs to be distributed to the Law School student body. Email requests should be received one week before the event and include the following information: subject line; text of the email; contact person name and email; date email should ideally be sent, and class year(s) to receive email. Student organizations are permitted one email blast per semester.
Alcohol policy for student organizations
Alcoholic beverages cannot be served or provided by student organizations at events on university property.
Student organizations that wish to serve alcoholic beverages at their events should hold those events at third-party vendor locations where licensed bartenders provide the alcohol. Student organization leaders or event planners must request permission from the Director for Student Affairs before the event is scheduled or advertised.
Providing free alcoholic beverages at student organization events or providing more than one drink with an event ticket purchased from student organizations is not permitted. Further, student groups cannot pay for alcoholic beverages out of their budgets or out of dues collected from members. Each student must purchase their own alcoholic beverages, and student groups must provide water and non-alcoholic drinks at no charge to students. Adequate food must be available where drinks are served.
Please remember that student actions are governed by the Code of Student Rights, Responsibilities, and Conduct and the law school’s Academic Regulations in addition to expectations of professional conduct for admission to the bar.